A financial picture you can work with.
Finance, accounting and financial control
Finance lead owns reporting structure, close quality, reconciliation exceptions and budget discipline.
AI-assisted workflows, reviewed by people
Reporting becomes useful when every number has an identifiable source and every unresolved difference has an owner. Multiple entities, bank accounts and adviser formats often leave a family with plenty of statements but no consistent view of obligations. We establish a repeatable reporting discipline that separates verified records, provisional information and items awaiting review.
Typical needs include an inconsistent monthly close, expense approvals spread across messages, intercompany differences and audit requests that repeatedly interrupt the team. We agree the reporting perimeter and materiality rules before assembling a consolidated view; missing information remains visible rather than being estimated without approval. The first close also tests how the office handles ambiguity: who can confirm an invoice, how a bank difference is documented and which commitments belong in the cash-obligation schedule. We agree evidence cut-offs and a route for late information. This keeps a missing statement or unresolved balance visible in the pack instead of allowing an apparently complete report to hide the work still required. Subsequent reviews concentrate on recurring exceptions and the controls that would prevent them.
Senior availability and reviewer responsibilities are agreed per mandate; the role need not be a dedicated full-time appointment.
02 / Scope and deliverables
- 01verified entity and chart-of-accounts map
- 02bookkeeping coordination and records review
- 03monthly close checklist
- 04management reporting pack
- 05bank and statement reconciliation with exception register
- 06source-based asset/liability/commitment schedules
- 07expense classification and actual-versus-budget reporting
- 08known cash-obligation forecast for bills, debt service and approved commitments
- 09payment-request preparation and documented approvals
- 10intercompany record tracking
- 11audit/tax information schedules with appointed advisers
- 12financial control manual and escalation rules
03 / AI-assisted work, reviewed
- Extract invoice and statement fields against approved templates; the finance reviewer checks amounts, dates and entities against the originals.
- Suggest expense classifications for review against the agreed chart of accounts, with uncertain items routed to an exception queue.
- Compare transactions for duplicates and unusual budget variances; a reviewer determines whether a correction or explanation is needed.
- Prepare reconciliation schedules and source-linked reporting commentary, retaining the original evidence and the final reviewer decision.
04 / Practical delivery
- 01
Map accounts and reporting responsibilities, test source completeness and agree close dates with the office and bookkeepers.
- 02
Reconcile a first reporting period, resolve or age exceptions, and test the payment-request approval path with authorized signatories.
- 03
Run the agreed close cycle, issue the reviewed pack and escalate overdue evidence or material variances before the next review.
05 / Outputs and cadence
A monthly management pack combines reconciliations, actual-versus-budget commentary, commitments and known cash obligations. Payment requests follow the agreed approval cadence; an exception register remains current between closes. Audit and tax schedules follow the appointed advisers’ timetable.
06 / Measures agreed per mandate
Examples to agree for the selected scope and baseline; not promised numerical results.
- Close days
- Management-pack timeliness
- Open reconciliations by age and value
- Cash-obligation forecast variance
- Supporting-evidence completeness
- Outstanding audit queries
07 / Working interfaces
The finance lead works with the office CEO, entity owners, bookkeepers, bank contacts and appointed auditors and tax advisers. The family or its authorized signatories retain payment approval. Preparing a payment request does not confer custody or authority to transfer funds.
Governance, entity administration and adviser coordination
Clear records. Clear responsibilities.
Explore service →Investment administration and consolidated reporting
Investment information, organized.
Explore service →Build the support your family office needs.
Tell us where the office stands today and what you want to improve. Use an initial conversation to understand the work, assess fit and define the next step.